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PROCEDURE OF APPROVAL OF INVITATION

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Cabinet Regulations No. 813 of 03.10.2006.

10. Documents for the approval of an invitation shall be submitted by:
10.1. a Latvian citizen or a Latvian non-citizen who has reached legal age;
10.2. a foreigner who has reached legal age and who has a valid permanent residence permit in the Republic of Latvia;
10.3. a State or local government institution of the Republic of Latvia; and
10.4. a legal person of the Republic of Latvia or of a foreign state registered in accordance with the procedures specified in the regulatory enactments of the Republic of Latvia.

11. Documents for the drawing up of an invitation shall be submitted to the Office. A natural person shall submit documents in person. If a person is unable to submit documents in person for the state of health and the health certificate attests it, documents may be submitted by an authorized person who shall present a notarized authorization.
12. A natural person in drawing up an invitation shall:
12.1. present a personal identification document. If the invitation is drawn up for the spouse, the inviter shall present his or her own travel document;
12.2. provide the information referred to in Sub-paragraph 18.2 of these Regulations regarding the alien and information regarding the expected time, place and purpose of residence thereof in the Republic of Latvia; and
12.3. submit a payment document, which attests to the payment of the State fee.

13. A representative of the legal person in drawing up an invitation shall:
13.1. present a personal identification document and a properly completed authorization;
13.2. submit a submission which includes the registration number of the legal person, the information referred to in Sub-paragraph 18.2 of these Regulations regarding the alien, the expected time, place and purpose of residence thereof in the Republic of Latvia and proof that the inviter assumes responsibility for departure of the alien from the State at a specified time, as well as, if necessary, ensures the covering of expenses related to health care, residence in the Republic of Latvia and return to the country of domicile; and
13.3. submit a payment document, which attests to the payment of State fee.

14. If a legal person of the Republic of Latvia or a foreign state which has been registered in accordance with the procedures specified in the regulatory enactments of the Republic of Latvia draws up an invitation, in addition to the documents referred to in Paragraph 13 of these Regulations, starting with the second year of activity, it shall present a statement of the State Revenue Service regarding being entered in the record of tax payers (in the first year of activity) or a statement that it does not have tax payment debts administered by the State Revenue Service (starting with the second year of activity). If the legal person has a tax payment debt, a request of invitation may be submitted if the legal person has received the consent of the State Revenue Service.
15. If an alien is invited to reside in the Republic of Latvia in connection with the students or pupils exchange programme in addition to the information referred to in Sub-paragraph 13.2 of these Regulations the inviter shall specify the information about a natural person, who assumes the responsibility for a minor pupil during his or her period of residence in the Republic of Latvia. In addition to the documents referred to in Paragraph 13 of these Regulations the inviter shall submit a document, which attests, that the inviter has the right to organize an exchange progamme, as well as a confirmation from the accredited educational institution in the Republic of Latvia certifying that the pupil or student will commence the studies in that educational institution on the basis of particular exchange programme.

16. If an organization registered with the Board of Religious Affairs invites an alien to reside in the Republic of Latvia for the performance of a religious activity, it shall co-ordinate the submission referred to in Sub-paragraph 13.2 of these Regulations with the Board of Religious Affairs.

17. If an alien is invited to reside in a cloister registered with the Board of Religious Affairs, the submission referred to in Sub-paragraph 13.2 of these Regulations shall be co-ordinated with the head of the relevant denomination.

18. The inviter shall specify the following information:
18.1. telephone number and other information, which ensures communication possibilities (for example, e-mail address);
18.2. regarding the alien:
18.2.1. given name (names), surname in Roman alphabet transliteration, as it is indicated in the travel document of the alien;
18.2.2. nationality;
18.2.3. date of birth;
18.2.4. place of birth; and
18.2.5. address of his or her place of residence.

19. One invitation application may include several members of one family if they have a common purpose for residence in the Republic of Latvia.

20. Information regarding the inviter and the alien shall be included in the electronic information system – database of invitations. After entering the data in the database of invitations an official of the Office shall print the form of invitation application. The inviter or an authorised representative thereof (if the inviter is a legal person) shall confirm with a signature that the information provided and the data entered is true and that he or she assumes responsibility for departure of the alien from the State at the specified time, as well as, if necessary, ensures the covering of expenses related to health care, residence in the Republic of Latvia and return to the state of domicile.

21. An official of the Office shall take a decision regarding approval of the invitation within a time period of two working days. If additional examination is necessary for taking of the decision, the official shall notify the inviter thereof and take the decision within a time period of 10 working days.

22. An official of the Office shall not approve the invitation if:
22.1. an inviter refuses or fails to submit the documents referred to in Paragraphs 12, 13, 14, 16, 17 and 18 of these Regulations or refuses to provide necessary explanations regarding the purpose of the invitation of the alien, the alien to be invited and the residence thereof in the Republic of Latvia;
22.2. the alien is included in the list of such aliens who are prohibited to enter the Republic of Latvia;
22.3. it has been determined that the inviter provided false information; and
22.4. a negative opinion by a competent State institution has been received regarding approval of the invitation.

23. An official of the Office shall take a decision to revoke an approved invitation if after the approval of the invitation:
23.1. it has been determined that the inviter has withdrawn the invitation;
23.2. it has been determined that the inviter has lost the right to invite an alien;
23.3. it has been determined that the inviter provided false information; and
23.4. a negative opinion by a competent State institution has been received.

24. If an invitation is not approved, revoked or the inviter withdraws the invitation, the documents submitted shall not be issued and the State fee received shall not be reimbursed to the inviter.