POPULATION REGISTER

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In order to receive data in written form, a form must be filled in (form in PDF format) or an application made in free form, by indicating the following:

Documents required in case of requesting a statement:

Law on the Population Register
Section 17.
The Office of Citizenship and Migration Affairs shall issue data included in the Register in accordance with the procedure provided for by the Cabinet of Ministers.

Law on Declaration of Place of Residence
Section 13.
(1) The Office shall provide information regarding the place of residence of a person or an additional address (addresses) to natural or legal persons in accordance with the procedures specified in the Population Register Law. Such information may also be provided according to the procedures specified by the Cabinet by an institution, which has on-line data transmission with the Population Register.

Cabinet of Ministers Regulation No. 322 "Procedure for Issue of Data Included in the Population Register" of 17.06.2003
"4. The Office of Citizenship and Migration Affairs shall provide information and statistical data included in the Register on the basis of a request from the individual (henceforth – request) or written agreement. Local government shall issue data about the individual’s registered place of residence in writing, on the basis of a request.
5. The following shall be indicated in a request:
5.1. Applicant’s given name(s), surname and identity number (legal entity: name and registration number with the Tax Payers’ Register);
5.2. Registered place of residence (legal entity: legal address), if information is requested about another person;
5.3. Substantiation of the need to receive the data, if information is requested about another person;
5.4. Volume of needed data and form of issue;
5.5. When requesting information about another person – purpose of the use of such data unless otherwise provided by law.
6. An applicant shall confirm the authenticity of data indicated in his or her request by signature.
7. When requesting or receiving data, a natural person shall present a passport or another personal identification document, but his or her authorized person shall present a power of attorney certified by a notary, as well as a passport or another personal identification document. When requesting data, a legal representative of a natural person shall present a passport or another personal identification document, as well as a document certifying the representation right.”
Freedom of Information Law
Section 5.
"(2) As restricted access information shall be deemed information:
1) which has been granted such status by law;
4) which concerns the private life of natural persons;"
Section 8.
Information regarding the private life of natural persons shall be protected by law.
Section 11.
"(4) Restricted access information shall be requested in writing. In requesting restricted access information, a person shall provide grounds for his or her request and specify the purpose for which the information will be used. If restricted access information is provided, the recipient shall undertake the duty to use this information solely for the purposes for which it was requested."

Personal Data Protection Law
Section 2.
"1) data subject – a natural person who may be directly or indirectly identified;
2) consent of a data subject – a freely, unmistakably expressed affirmation of the wishes of a data subject, by which the data subject allows his or her personal data to be processed in conformity with information provided by the system administrator in accordance with Section 8 of this Law;
3) personal data – any information related to an identified or identifiable natural person;
4) personal data processing – any operations carried out regarding personal data, including data collection, registration, recording, storing, arrangement, transformation, utilisation, transfer, transmission and dissemination, blockage or erasure;"
Section 7.
" Personal data processing is permitted only if not prescribed otherwise by law, and at least one of the following conditions exist:
1) the data subject has given his or her consent;
2) the personal data processing results from contractual obligations of the data subject or, taking into account a request from the data subject, the processing of data is necessary in order to enter into the relevant contract;
3) the data processing is necessary to a system administrator for the performance of his or her duties as specified by law;
4) the data processing is necessary to protect vitally important interests of the data subject, including life and health;
5) the data processing is necessary in order to ensure that the public interest is complied with, or to fulfil functions of public authority for whose performance the personal data have been transferred to a system administrator or transmitted to a third person;
6) the data processing is necessary in order to, complying with the fundamental human rights and freedoms of the data subject, exercise lawful interests of the system administrator or of such third person as the personal data have been disclosed to."